Start here: Run preview with Apply OFF before deleting or labeling anything in Gmail.
Inbox Maid lets you process mail in batches while keeping a hard separation between preview (read-only) and apply (modify with confirmation).
Batch sizes that work
- First run: 25 messages — calibrate suggestions against your expectations.
- Confident runs: 50–100 messages — faster progress with periodic review.
- Large backlogs: repeat previews on date ranges until current.
Review checklist before apply
- Scan all Trash candidates — any false positives?
- Check "review" bucket for edge cases.
- Confirm label suggestions match your organization scheme.
- Apply one batch; verify in Gmail before the next.
Undo and recovery
Trash moves go to Gmail Trash — not permanent delete. Inbox Maid also supports restoring the most recent applied run from Run History when rollback metadata is available. See FAQ for details.
Compare approaches
Cloud bulk tools like Mailstrom group and act quickly. Inbox Maid trades a preview step for confidence. Read Inbox Maid vs Mailstrom.